CITY OF LAKE WALES
CITY COMMISSION
WORKSHOP MEETING

 

Official Agenda
March 30, 2022
2:00 p.m.
 
City Administration Building
Commission Chambers
201 W. Central Avenue
Lake Wales, FL 33853
 
 
1.

CALL TO ORDER & ROLL CALL

2.

City Manager Comments

3.

Purchase Authorization-Asphalt Paving Systems (APS), Inc

  The City Commission will consider authorizing staff to expend funds for a street resurfacing project.

Documents:
  1. Memo Purchase Authorization-Asphalt Paving Systems, Inc. piggyback agreement.pdf
  2. Piggyback Agreement - Sumter.pdf
  3. RS PROP 570a --IN -- Lake Wales FY22 - Mill Overlay - JA Wilt - 109K.xls.pdf
  4. Sumter Co. RFP032-0-2021( Completed Bid Package) Bid Date 9.27.20.pdf
  5. Sumter County Agreement.pdf
  6. FY21 22 - Crystal Avenue Road Diet v02.09.22.pdf
  7. RS PROP 578 --IN -- Lake Wales FY22 - IRR - Crystal Ave - 149K.xls.xlsx.pdf
4.

Resolution 2022-06, Highway Maintenance Agreement with the Florida Department of Transportation.

The City Commission will consider approving Resolution 2022-06, to continue the highway maintenance for certain State Road Rights of Ways with the Florida Department of Transportation for an additional three (3) year period for an annual compensation of $27,931.22.


Documents:
  1. Memo Resolution 2022-06 Highway 60 Maintenance Agreement.pdf
  2. RESOLUTION 2022-06 Approval of MOA with FDOT.pdf
  3. Proposed BED36 City of Lake Wales MOA Agreement.pdf
5.

Award of Bid #22-501 Force main extension with Septic to Sewer conversion

Award of Bid #22-501 to Cobb Site Development in the amount of $2,933,232.94 for the construction of the forcemain extension with a septic to sewer conversion component.

Documents:
  1. Agenda Memo-Award of Bid .pdf
  2. BID SUBMITTALS.pdf
  3. Master Agreement-Bid22-501rev2.pdf
  4. Memo TO AWARD.pdf
6.

Award of Bid #22-503 Northwest Water main Extension

Award of Bid #22-503 to MG Underground in the amount of $2,188,072.00 for the construction of the water main extension and approve construction phase services to be performed by CHA for $54,079.00.       

Documents:
  1. Agenda Memo-Award of Bid .pdf
  2. Bid Tabulation 22-503.pdf
  3. CHA Scope 22-503.pdf
  4. ITB 22-503 Recommendation Letter.pdf
  5. Master Agreement-Bid22-503.pdf
7.

Wastewater Lift Station Rehabilitation: Stations 1, 6, & 24

Staff recommends the City Commission approve expenditures for $89,995.00 to Engineered Sprayed Solutions, LLC for the rehabilitation of 3 lift stations.

Documents:
  1. Agenda Memo Lift StationRehab 2022.pdf
  2. 2022 Lift Station Rehab Quote.pdf
8.

Wastewater Manhole Rehabilitation

Staff recommends the City Commission approve expending funds to Engineered Sprayed Solutions, LLC for $74,744.00 to epoxy coat fifteen manholes using the polyurethane coating method. 

Documents:
  1. Agenda Memo Manhole Rehab 2022.pdf
  2. 2022 Manhole Rehab Quote.pdf
9.

Watershed Management Structure Survey

Kimley Horne and Associates is preparing a Watershed Management Plan that will address problematic areas of flooding and water quality.  As a part of this plan, approximately 100 structures have been identified for which survey information is needed. Staff recommends the Commission approve expending funds to Cypress Land Surveys for $28,750.00

Documents:
  1. Agenda Memo-CypressLandSurveys-WatershedManagementPlan.pdf
  2. Cypress Land Surveys.pdf
  3. DC Johnson Associates.pdf
10.

ORDINANCE 2022-10, League Background Checks

The City Commission will consider adopting an Ordinance to require background check for organizations utilizing City-owned facilities.

Documents:
  1. Memo Ordinance 2022-10 Background Checks.pdf
  2. ORDINANCE 2022-10 Recreation Background Checks.pdf
11.

Pilot Services Agreement – Kayaks and Paddleboards

The City Commission will consider approving the Pilot Services Agreement with Rent.Fun for Kayaks and Paddleboard Rentals.

Documents:
  1. Rent.Fun Commission Agenda.pdf
  2. Rent.Fun Pilot Agreement.pdf
12.

ORDINANCE 2022-11 Amending Chapter 16, Pension & Retirement – General Employees’ Pension Plan – First Reading

The  City  Commission  will  consider  adopting  Ordinance  2022-11  to  allow  for  the coordination  of  benefits  between  the  401(a)  (defined  contribution  plan)  and  the  City’s General Employees’ Pension Plan and Trust (defined benefit plan).


Documents:
  1. Memo Ordinance 2022 11 401(a) CAP.pdf
  2. Ordinance 2022-11 401 CAP.pdf
13.

ORDINANCE 2022-07 Annexation – 2nd Reading and Public Hearing 15.98 acres of land north of State Road 60 East and east of Evergreen Drive

Ordinance 2022-07 proposes the voluntary annexation of approximately 15.98 acres of land located north of State Road 60 East and east of Evergreen Drive, and contiguous to the incorporated City limits.

Documents:
  1. CC MEMO 2022-07 2nd R Trinity Baptist Annexation.pdf
  2. ORD 2022-07 2nd R Trinity Baptist Annexation.pdf
  3. Utility Maps - Annexation 2022-07.pdf
14.

ORDINANCE D2022-05 2nd Reading and Public Hearing - Future Land Use for 29.94 acres of land south of Old Scenic Highway and east of Scenic Highway North

Story Family Limited Partnership, LLC., owner, requests approval of City Commission to amend the Future Land Use Map of the Comprehensive Plan on the above-mentioned parcel of land totaling approximately 29.94 acres.

Documents:
  1. CC Memo D2022-05 2nd Story Family CPA .pdf
  2. ORD D2022-05 2nd R Story Family CPA Small Scale.pdf
15.

ORDINANCE D2022-08 2nd Reading and Public Hearing - Zoning for 29.94 acres of land south of Old Scenic Highway and east of Scenic Highway North

Story Family Limited Partnership, LLC., owner, requests approval of City Commission to amend the Zoning Map on the above-mentioned parcel of land totaling approximately 29.94 acres.

Documents:
  1. CC Memo D2022-08 2nd R Story Family Zoning 4.6.22.pdf
  2. ORD D2022-08 2nd R Story Family Zoning Amendment.pdf
16.

Special Event Application - Leashes for Change October 1, 2022

Approval of this Special Event Application will allow the Oscars Cause organization to sponsor a Leashes for Change Community Pet and Music Fest on October 1, 2022.


Documents:
  1. Memo Leashes for Change Oscars Cause 2022.pdf
  2. Oscars Cause Leashes of Change event permit application 2022.pdf
  3. NEW OCT Event Lake Wailes Set Up Diagram.pdf
17.

Olmsted Day in the Park – Lake Wales Heritage Inc Special Event Permit Application

Approval of this Special Event Application  will allow the Lake Wales Heritage organization to sponsor an Olmsted Day at the Park on April 30, 2022.

Documents:
  1. Memo Olmsted Day in the Park 2022.pdf
  2. Special Event Permit Olmsted Day 2022.pdf
18.

Board Appointments - Recreation Commission

Appointment to fill a vacancy on the Recreation Commission

Documents:
  1. Memo-Board Appointments Recreation.pdf
  2. Keri Hunt Board Application Form.pdf
19.

CITY COMMISSION AND MAYOR COMMENTS

20.

ADJOURN


 
 
 (The full staff memo will be incorporated into the official record)

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In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the office of the City Clerk no later than 5:00 p.m. on the day prior to the meeting.